Exhibitor Manual

Welcome, Exhibitors!

We are excited to have you join the 2027 City of STEM Festival. This Exhibitor Information Manual contains details to help you prepare. However, please continue to monitor your email for additional information, updates, and instructions as we get closer to the event and solidify every last detail. 

Date, Time, Location

Event Basics

  • Date: Sunday, April 24-25, 2027

    Event Time:  10 am - 4 pm (both days)

    Location: Exposition Park, South Lawn, 

    900 Exposition Blvd, Los Angeles, CA 90037

    Opening Remarks on the Main Stage: 10:30 am 

     

    Event Details Website (information in progress)

Pre-Event Tips

Tips to help you prepare for a smooth event day.

  • Check your listing on the Meet the Exhibitors page to make sure your information is correct.  To make changes, login to Maker Alley.

    • Use the Media Kit to let folks know you’ll be at the event (coming soon)

    • Pack layers, pack prepared! The event is rain or shine (it looks like it will be a beautiful day!) and depending on your booth location you could be in a cool shady spot or a warm sunny spot. 

    • For last minute questions, pop in to Laura’s “Office Hours” (time and date TBD): Zoom Link

    • Tables will be set up the night before and may be damp in the morning. Bring a towel to wipe them down.

    • If exhibiting both days, plan to cover/protect your belongings from the weather.

Parking locations, unload area, and arrival times.

Load In/Out & Parking

    • Entrance: All exhibitors will enter at S Figueroa St and 39th St.

    • Unloading Zone: Exhibitors can use the unloading zone on Expo Park Drive from 6:30am-9:15am.  Arrival time slots will be assigned to prevent congestion.

    • Parking: TBD

    • Buses and Oversized Vehicles: Buses will drop off on Expo Park Drive just past California Science Center.  Parking information will be given to the driver.  Exhibitors who requested oversized vehicle parking will receive instructions through email.  When in doubt, talk to the staff along Expo Park Drive.

    • Parking Cost: TBD.  Carpooling and public transportation are strongly encouraged. Go Metro!

    • Load-out: General load-out will immediately follow the end of the event at 4 pm each day. A loading zone will be available (location and procedures TBD). Traffic in the park is often busy and moving your vehicle from the lot to the loading zone may be slow.  We strongly encourage you to use dollies/wagons to walk your belongings to the parking structure. 

    • Parking for attendees and public transportation information can be found on the Getting There page.

Check-In

Check-in instructions, where to go, and who to contact if you need anything.

  • All exhibitors will check-in to receive a souvenir badge and button (limit 2 per booth).  You are welcome to have as many people staff your booth as you want.

    • Event staff, known as the “Zone Lead”, will be located along the center aisle at the end of each row.  Look for the tall blue letters on ground stakes for your row (Note: letters will be removed once the event starts).

    • Check-in with your Zone Lead by 9:30.

    • If you need anything during set-up (tables, chairs, etc) let your Zone Lead know.  Zone Leads will continue to make rounds during the event.  Flag them down if you need anything.

What’s included with your booth, power, and other information.

Your Booth & Power

    • Your booth details and location will be posted in your Maker Alley profile.  Confirm details and request changes before April 14, 2027.

    • Event map TBD

    • Each booth will have access to one electrical outlet.  You are required to bring your own 25’ extension cord and power strip with enough outlets for your items that need power.

    • Generators will be turned on when the Fire Marshal deems it is safe to do so.  Sometimes this is delayed if the ground is damp. 

    • Please do NOT bring gas generators of your own as they are not cleared by the Fire Marshal and will not be allowed. 

    • Wifi will NOT be provided. The park does not have public wifi. If your booth depends on WiFi please bring a mobile hotspot and your charger.

    • Your booth will be identified by a sign that has your location number.  Please leave the sign visible during the event to help guests identify where they are on the map.  At the end of the day, please help event staff by removing the sign from the tent and leaving it on the table.

    • Booths come with 1 six-foot table and 2 chairs unless you requested something else in your application. Tablecloths will not be provided, please bring your own.

    • If there are any problems with your booth setup or equipment, tell your Zone Lead (staff in blue shirts located along the center aisle).  Do not remove equipment from other booths.

Food

Food options and meal information for exhibitors

    • There will be numerous food trucks on-site at the event from which you are welcome to purchase food. 

    • However, if you would like to order a boxed lunch in advance to avoid food truck lines, we are offering a pre-ordered lunch option from Apple Spice for $15. 

    • Lunch purchase information will be shared closer to the event.

Event-day essentials, safety information, and cleanup guidelines

Misc.

    • Restrooms: Portable restrooms will be available along with hand washing stations.

    • Lost and Found: Lost items may be sent to the main Info Booth (#3) for safekeeping. If you encounter a lost/missing person, immediately inform an event staff member in a blue shirt or volunteer in a pink shirt. 

    • First Aid: A First Aid booth will be near the main Info Booth (#3). In the event of an emergency, please call 9-1-1 and send somebody to inform the nearest event staff in a blue shirt of the situation.

    • Trash: Waste bins will be located throughout the park. Please use the correct receptacle (trash, recycling, compost) and clean the entire footprint of your booth before leaving. Do not use confetti or anything hard to clean up. Do not leave zip ties, wrappers, trash, or giveaways at your table at the end of the day. Please practice “Leave No Trace.”

Prohibited Items & Expo Park Rules

Important rules, prohibited items, and guidelines for Expo Park.

  • Here is a list of prohibited and restricted items which are NOT permitted on State Property and not permitted for sale (unless authorized or permitted). Office of Exposition Park Management patrons (to whom permit was issued to) and their vendors remain fully responsible for complying with all applicable laws and regulations; and/or restrictions on items, services, or manner of sale, payment or exchange, that may apply to transactions in which they participate- including but not limited to those imposed by the State of California and the Office of Exposition Park Management.

    • Weapons and related items, including but not limited to firearms, disguised, undetectable or switchblade knives, martial arts weapons, scopes, silencers, ammunition, ammunition

    magazines, BB guns, tear gas or stun guns.

    • Items issued to United States Armed Forces that have not been disposed of in accordance with Department of Defense demilitarization policies.

    • Fireworks, including but not limited to “safe and sane” fireworks or any destructive devices or explosives.

    • Controlled substance or illegal drugs,substances and items used to manufacture controlled substances and drug paraphernalia.

    • Alcohol or tobacco products.

    • Household pets or any kind including but not limited to dogs, cats, primates, cage birds, rodents, reptiles, amphibians, fish, etc...

    • Restricted or regulated plants and insects, including but not limited to noxious weeds, endangered plant species, or live insects or pests.

    • Pesticides or hazardous substances, or items containing hazardous substances including but not limited to contaminated toys, or art craft material containing toxic substances without a warning label.

    • Illegal telecommunications equipment, including but not limited to access cards, password sniffers, access card programmers and unloopers, or cable descramblers.

    • Burglary tools, including but not limited to lock-picks or motor vehicle master keys.

    • Counterfeit currency, coins and stamps, tickets, as well as equipment designed to make them.

    • Counterfeit, replica, or knock-off brand name goods.

    • Material that infringes copyright, including but not limited to software or other digital goods you are not authorized to sell, warez, bootlegs (without consent of the band).

    • Gambling items, including but not limited to lottery tickets,sports trading card “grab bags”, raffle tickets, sweepstakes entries or slot machines.

    • Used or rebuilt batteries or batteries containing mercury.

    • Bulk email or mailing lists that contain names, addresses, phone numbers, or other personal identifying information.

    • Food vendors(including food trucks) are prohibited from selling without the proper permits issued from Environmental Health. Permits must be posted in plain view at all times.

    • No altering the environment in any way. No digging or cutting of shrubbery or trees.

    • Photography is allowed, so long as your photography will not be used for profit. Drones or other unmanned aircraft systems without a permit are not allowed unless in a drone cage.

    • No dumping of grey water, slush buckets, and/or left-over drinks on the property. 



Need more information?

Reach out to our team with any questions about the event.

Contact Us